Finance & RevOps

Close the month with the audit trail already built

Finance already knows how to reconcile. The week goes to gathering: pulling statements, chasing approvals, matching invoices to purchase orders, then proving all of it again when the auditor arrives. Kentron does the gathering and keeps the evidence as it goes.

What this replaces

Rebuilding in March the audit trail for work you did in January.

Book DemoSee the receipt
Sanjay Rao10:15 AM

@Receipt start the March close. Flag anything that doesn't reconcile.

ReceiptApp10:41 AM

312 of 318 transactions matched. Six exceptions: four missing receipts (owners notified), one duplicate vendor invoice ($2,480), and one FX variance of $91.20. Nothing has been posted. All six wait for your review.

Receiptrcp_7a33

Three jobs Finance stops doing by hand

Each one is a single run across the systems you already use, with a policy gate before anything changes and a receipt for every call.

  1. 01

    Reconcile the month and surface only the exceptions

    You ask

    @Receipt match every card transaction to a receipt and a GL code. Show me what fails.

    • Ramp
    • Stripe
    • QuickBooks
    • Slack

    What Kentron does

    1. Pulls the full transaction set from the card platform and the payment processor
    2. Matches each one to submitted receipts, purchase orders, and vendor invoices
    3. Chases the owner of every unmatched item in Slack, with the amount and merchant
    4. Shows only the exceptions and posts nothing to the ledger without approval

    What it leaves behind

    Every match, and the rule that made it, is chained, so the auditor tests the logic instead of redoing the work.

  2. 02

    Find the SaaS spend nobody uses

    You ask

    @Receipt which subscriptions renew next quarter, and is anyone actually using them?

    • Ramp
    • QuickBooks
    • Okta
    • Google Workspace
    • Slack

    What Kentron does

    1. Extracts recurring vendor charges from the ledger and the card feed
    2. Matches each vendor to seat counts and last-login data from your identity provider
    3. Ranks by annual cost against active use, and flags auto-renewals within 60 days
    4. Drafts each cancellation or downgrade email, held for your sign-off

    What it leaves behind

    Seat-count evidence sits next to the spend figure, so the renewal conversation starts from data the vendor can't dispute.

  3. 03

    Explain the variance before the board asks

    You ask

    @Receipt why did cloud spend jump 22% in March?

    • AWS
    • Google Cloud
    • Terraform Cloud
    • Google Sheets

    What Kentron does

    1. Breaks the bill down by service, account, and tag against the prior period
    2. Correlates the rise with infrastructure changes and deploys in the same window
    3. Names the resources responsible and who provisioned them
    4. Writes the variance note in the format your board deck already uses

    What it leaves behind

    The billing rows behind the explanation are attached, so the note survives the follow-up question.

For Finance, the proof is the audit trail

Kentron records each match, rule, and approval in a hash-chained receipt as the work happens, so the evidence exists on day one instead of being rebuilt at audit time.

  • Reconciliation can run nightly, and every run is replayable
  • No journal entry is posted without a named approval
  • Variance notes ship with the billing rows they rest on

Receipt

March close

rcp_7a33

  1. Read: Ramp

    4d19…e8a2

    Read all 318 card transactions for March

  2. Read: QuickBooks

    c6b0…3f75

    Read the GL, purchase orders, and vendor invoices

  3. Read: Stripe

    82e7…a09c

    Read processor payouts and fees

  4. Wrote: Slack

    f05a…6d31

    Asked four owners for their missing receipts

  5. Held for approval: QuickBooks

    19bd…c4e7

    Six exceptions held for review, nothing posted

5 calls, chain verified

The tools Finance & RevOps usually connects

Any tool you use can be connected. These are where this team tends to start.

  • Ramp
  • QuickBooks
  • Xero
  • Stripe
  • Okta
  • AWS
  • Google Sheets
  • Slack

Use cases for other teams

Put Kentron on the Finance & RevOps backlog

Connect one system, then read the receipts it writes before you connect the next.

Book Demo